UGC Examination Guidelines 2020 - Practical or Inconsiderate

On July 6^th, The University Grants Commission (UGC) released revised guidelines on examinations and academic calendar for the universities.

In the guidelines, UGC has indicated that the university examination may be completed by September in online, offline or blended modes. The revised guidelines have been created based on the recommendations suggested by the expert committee.

What will be the mode of Final Semester / Year Exams 2019-20?

UGC has asked the universities to complete the examinations by the end of September 2020. Exams can be done in offline, or online or blended (online + offline) mode. The exams will be conducted following the prescribed protocols/ guidelines related to COVID-19 pandemic.

What if a student fails to appear for the final year examination?

In case a student of final semester / year is unable to appear in the examination for whatsoever the reason(s) may be, he/she may appear in special examinations for such course(s)/ paper(s). University may conduct such examinations as and when feasible so that such students are not put to any inconvenience/ disadvantage. This is a special provision for the academic session 2019-20 as a one-time measure

Will there be exams for backlog papers?

Yes, the students of final semester / year having backlog should compulsorily be evaluated by conducting examinations in offline, online or blended (online + offline) mode as per feasibility and suitability.

What is the update about intermediate semester/ year examinations?

As per UGC, the guidelines regarding intermediate semester/ year examinations will remain unchanged as notified in the previous guidelines issued on 29th April, 2020.

Will UGC release separate guidelines for admissions and academic calendar?

The UGC mentioned that if need be, it will release details pertaining to the Admissions and Academic Calendar in the colleges and universities separately in place of those mentioned in the earlier guidelines.

The revised guidelines issued by the UGC mandating final examinations have received mixed response from universities, students, parents as well as teachers.

31 students from different universities across India approached the Supreme Court to challenge the UGC revised guidelines for final examination. The students urged that the exams should be canceled and the results of such students should be calculated on the basis of their internal assessment or past performance.

Another petition on the issue, filed in the Supreme Court by final year law student Yash Dubey sought cancellation of UGC mandated final year exams. Shiv Sena leader Aditya Thackeray has also moved the Supreme court on behalf of Yuva Sena against the mandated final year exams in the wake of rising COVID-19 cases.

In response, UGC has stated that its Guidelines dated 6 July, 2020 have been issued to protect the academic future of the students across the country which will be irreparably damaged if their final examinations are not held. It says that it had done so while keeping the health and safety of the students in mind. UGC mentioned that it’s Guidelines taken account of the evolving situation of COVID-19 by not only providing adequate time for the conduct of examinations but also by giving flexibility to the universities on mode of conduct of examination i.e. offline/online/blended.

However, some students, Universities as well as state governments have still not taken the decision positively. In view of the current difficulties that our country is facing, it is quite unrealistic to justify the reasoning of conduction of virtual examination by relying on examples of the premier institutions of the world. We need to understand that premier institutes are largely accommodating of student’s concern and health threats.

These are unprecedented times and every sector is taking decisions in favour of physical and mental health of their citizens. UGC on the other hand is failing to consider that most of the educational institutions/Universities/colleges have been converted into quarantine centre and the conduction of the examination, in this testing time, is a threat to the life and health of thousands of students.

Enabling education for the masses through adoption of Ed-tech

The Indian education system is currently suffering from serious lacunae of teacher centered traditional schooling also known as ‘Factory model’ where in children are referred as products and where kids are treated as part of an assembly line, learning essentially the same things at an ‘average’ pace of the class without much personalization. This ‘Factory Model’ exists because it's the most economical or sustainable way to educate a large number of kids together with limited resources.

On the 2018 Legatum Prosperity Index, an annual study which evaluates 149 countries on several factors, India stands at the 104th spot in education. In India, the percentage of Class II students who could not read a single word of a short text or perform a two-digit subtraction is higher than in Uganda or Ghana. These facts indicates that India children at large scale lack in access to quality Education, educational resources and opportunities to learn beyond schooling.

Major Challenges in Education System in India

• Lack of Infrastructure: Shortage of schools and classrooms with basic amenities like electricity, drinking water and toilets

• Unavailability of quality teachers: Teachers are less qualified, lack professionalism and grappled with absent-ism

• Shortage of quality study material: Shortage of study material leads to disinterest among students

• Language issues: With 1500+ languages available, it is difficult to teach students in their respective languages with limited or no regional language content available 

Technology in Education (Ed-Tech) for large scale adoption

There is urgent need to implement technology enabled solutions and services that can redefine how education is imparted to students in lower strata of society in efficient format at all levels of education.

India is at the cusp of experiencing the growth curve in Ed-Tech & online learning the way the US or China had in the recent past. The current COVID-19 crisis has made use of Ed-tech more pertinent than ever.

 I. Going Digital:

 In online education, content delivery consists of text, audio and video to teach and elaborate on classroom subjects with experienced teachers. Thus fills-in knowledge gaps when teachers are absent or less educated with certain materials. These materials are also more streamlined, making topics easier to understand for a multitude of students. Video lessons make classes more consistent in all schools, eliminating the variation of teaching materials around the country and allowing student at large scale to learn in self-paced manner.

II. Specialized and Individual Learning through Massive Open Online Courses

Traditional schooling system is proven to be less effective at aiding students individually to learn core concepts; through the implementation of MOOC’s, schools will be better able to cater to students’ needs and adapt specific programs to better suit individual learning styles and educational requirement.

III. TV channel-based learning

Poor internet access in rural population is major challenge; with only 15% of families have internet facilities in rural areas. Thus making implementing online education difficult, hence makeshift technology uses such as TV channel based learning in regional languages in particular time slots. This can be crucial in providing instant access to learning content without onboarding.

IV. Open Schooling

Ed-tech can help in strengthening open schooling initiatives such as National Institute of Open Schooling with further to help curtailing School drop-out rates in senior secondary and higher education by creating Open Educational Resources (OER) across streams and allowing studnets to choose multiple subject of choice.

V. Resource-centric social network for educators

Rural area teachers have to be made at par in quality with their counterparts in urban areas, this is possible by developing Resource-centric social network for educators where teachers can interact and seamlessly share educational resources across states and country.

While a number of states in India have initiated Ed-Tech enabled programs to improve education levels, we believe Ed-tech start-ups companies would require extensive partnership with authorities to bring more technology into Indian classrooms for addressing current challenges.

Government should work towards providing digital access such as tablets, SD-Cards, Desktop computers and projectors to lower strata of society making Ed-tech educational programs more accessible to the multitudes. Many state-run schools have some access to these resources and Government needs to make consistent efforts towards providing EdTech for students in all regions.

Opening School's Amidst a Pandemic – 5 things all schools must ensure

As schools and educational institutions prepare to resume activities across the country, the scare of the pandemic worsens with each passing day. While governments have changed the narrative around the severity of the disease seeking public cooperation, school owners and operators must be mindful to strengthen their defense and develop strategies to mitigate, tackle and overcome the ill effects of the corona virus.

Schools need to understand that their eagerness to reopen should not result in nearsightedness. The rush to resume activities can lead to managerial oversight leading to drastic ramifications such as school closures and containment. Keeping the safety of all teachers, students and staff in mind, the schools must work towards creation of a detailed recommencement plan in line not only with the national regulations but also by understanding international best practices and guidelines issued by bodies such as UNESCO, WHO, IIEP etc.

Amidst the many attributes of schooling that must be evaluated by the management, here are 5 key areas that require the highest attention:

1.) Identify High Contact Zones

It is imperative for schools to seek out and identify areas in the school where students and staff come in close contact with each other. The best way of doing so is reviewing a student’s typical day in the school and identify likely common areas and interaction points where the student is widely exposed. Beginning from the classroom, cafeteria, auditoriums right down to water coolers and play grounds will need to be individually assessed in order to adhere to social distancing norms. In accordance with the respective state government regulations, schools must devise a student attendance strategy and supplement the same with cordoning off areas that require physical engagement and supervising the same to ensure that social distancing is strictly followed.

2.) Develop Sanitation Strategies

All school inventories must be properly sanitized at the end of each school day in order to make the school a hazard free environment. Regular cleaning and decontamination of guard rails, door handles, classroom benches, lab equipment etc. must be undertaken. School cleaning staffs must be provided with adequate PPE gear and should be allocated rotational shifts to continually clean lavatories, staff rooms, auditoriums etc. If the school provides transport, then all vehicles must properly be inspected and duly sanitized prior to student pickups as well as after drop offs.

3.) Revisit Academic Calendars

As schools choose to reopen, and activities resume, time is of the essence. Schools need to act fast and assertively to deal with the ill effects of the pandemic as well as address the need for completion of course content. All schools should actively look into their academic calendar and re-evaluate their options to achieve maximum course completion before the next academic session. Of course, the guidance of all affiliated boards is critical to this aspect, however schools should be well prepared to explore concepts such as accelerated learning and new age teaching in greater detail. Academic calendars must be condensed and optimized to achieve the maximum within the available time. Schools need to chalk off all non academic events and repurpose their time towards core education. This is the time when schools would need to make up for lost time and get back on their path to normalcy.

 4.) Embrace Technology

The school education industry at large has been one of the worst hit industries across the world. In India, schools scrambled to shift curriculum online in the wake of the pandemic. COVID-19 has exposed the vulnerabilities of the education system and it is important, now more than ever for schools to become more accepting of the use of technology within their pedagogies. In emergency situations like the corona outbreak, technology is perhaps an enabler and not a deterrent to education as schools still believe. Schools must invest in teacher education and infrastructural improvements in order to introduce technology and modern day teaching aids within the classroom and enable unperturbed education.

5.) Rapidly Evolve

Schools, like all other industries have now ventured into uncharted territory. While medical science makes quantum leaps everyday in seeking a cure to the pandemic, schools must have their eyes and ears open to any new information that comes to light. They must be able to adapt, improvise and overcome any situation down the line without an impact on student education. They must strategize in a manner that allows them the flexibility to swiftly factor in any new changes that emerge in the coming months. They must review at regular intervals and further refine elements that are not working for them. School management must enable all stakeholders including teachers, students and parents to be ready to transition with the school as it battles the consequences of the pandemic in its own unique way. Schools must also consult, communicate and coordinate with the right departments actively in order to be ahead of the curve if the situation worsens.

As schools slowly grapple with the idea of running an institution amidst a global pandemic, here are a few safeguards that they can consider as part of their recommencement strategy:

• Installation of thermal scanners at school entrance to check body temperatures
• Setting up sanitizing stations around the school with contact less alcohol based sanitizer distribution
• Providing instant read thermometers to school infirmary and medical staff
• Suspend all activities requiring presence of more than 20 students such as morning assembly, sports etc.
• Keeping a mandatory safety kit in each classroom
• Ensuring classroom seating is such that 1.5m distance is maintained between 2 consecutive students
• Ensure sufficient signage and notices across the schools reminding everyone of the protocols at play  
• Ensure individuals without masks are not permitted on the school premises

Using these as starting points, schools can build onwards to a robust and flexible strategy to efficiently reopen and resume activities. Schools can also seek out the right partnerships from leading organizations that are closely monitoring the impact of COVID-19 on the sector and can shoulder the responsibility alongside the management to help them expedite their progress to normalcy.

History & Trends of Online Learning & Screen Time

Online learning for young children in schools is an area that has received widespread acceptance and fair share of criticism. A close examination of facts, best practices and expert views reveals that online learning for all age groups is here to stay. Online learning is the only strategy that schools possess to ensure continuity in learning and personalized learning journey for each student. There is worldwide acceptance of the benefits of the online learning that further the cause of quality education however, the limitations of online learning must also be recognized. 

School educators, policy makers and regulators must focus on staying the course even under the pressure of outbreaks. Keeping student interests in mind, schools must ensure that learning continuity is maintained until full operations are resumed. Online learning techniques today have evolved substantially and can be channelized to assist with the student’s cognitive development as it is clear that learning consistency, routine and developmental learning window are important factors for children of young ages. In fact, leading schools across the world have employed the latest in online learning and designed systems that address the obvious reservations related to virtual environments and target even the social and emotional learning of their students.

Leading medical and child welfare organizations have now assumed a more supportive position of the idea of online learning. Organization such as WHO, UNESCO and IIEP have come out with new guidelines that provide an extensive framework on how to employ online learning techniques in an ethical and productive manner. The push for online education from local and global governments is substantial and is a clear indicator of the renewed understanding amongst leaders and reformers of the countries. It is clear that the common understanding now is that online learning can yield credible results provided it is administered and monitored in the right way with the help of systemic safeguards. 

Concerns around screen time have now been deliberated upon enough to prove that the quality screen time must be encouraged. While it is widely agreed that children must be allowed to engage in physical activities, it is also possible to ensure that young children do so with the help of online coaches or embedded bursts of free time. All stakeholders must approach the screen time issue from an objective viewpoint and differentiate active and passive screen usage. Experts have clearly mentioned that it is the passive, mindless and mechanical use of screen time on activities such as aimless social media browsing, binge watching and excessive gaming that inflict much more damage on young, developing minds than productive and cognitive activities such as investigative and experiential learning. Hence, rules, regulations or guidelines must consider the ‘good or bad screen usage time’ rather than ‘good or bad screen time’. 

Schools must now be more ready than ever to leverage online learning and ensure that students continue to grow and develop as they ought to. With no end to the pandemic in sight, online learning is the only way to render education to children of all ages. If the policy makers, regulators and schools can collaborate to share best practices and learn from each other around the globe, they can efficiently and swiftly cover the lost ground and provide high quality education to all students.

Eduvisors partnered with FICCI ARISE to develop a report containing insights with specific reference to systemic safeguards for all schools to consider: Available here.