Examinations Amidst A Pandemic - Are online exams an option?

The already struggling schooling industry, has recently been thrown another challenge of conducting safe and secure examinations for their students. Amidst the tussle, the industry opinion is split between parents increasingly leaning towards postponement of examinations and the authorities that are focused on creating a safe environment for their conduct. As a consequence, critical state sponsored examinations stand cancelled for the moment. While student safety is central to both stakeholders, it is also important to investigate the approach to examinations and their conduct as well as adapt to the latest trends and practices being employed in the assessment and examination vertical.

So what options are out there?

With greater amount of industries going digital and embracing the influx of technology, the assessment and examination community has also come of age. Online Examinations have emerged as a credible alternative to traditional pen and paper examinations that schools and educational institutions are adept to. While concepts like these are unheard of in the Indian ecosystem, there are ample examples internationally, of schools and universities leveraging technology and conducting safe and secure examinations using online solution providers. With the efficient use of state-of-the-art technology coupled with Artificial Intelligence and Machine Learning, online examination portals have been able to overcome all malpractices and unethical behavior impacting exam integrity.

Why should schools opt for Online Examinations?

Online examinations are the natural progression for the schooling industry as they increasingly become aware of the benefits and effectiveness of bridging the digital divide. As schools have now become acquainted with the many benefits of online learning, it is only natural to look at other aspects of a child’s education that can be leveraged online. Moreover, schools stand to benefit from both proctored and un-proctored assessments that merge human oversight with AI based indicators that limit the possibilities of cheating, impersonation and other unethical actions.

Schools should see the advantages in opting for online examinations as under:

• Cost Savings – When an online exam is conducted, there are direct implications on the costs of paper and stationery that are required to conduct exams the traditional way. The elimination of paper costs alone is extraordinary.

• Time Management – Online examinations generally employ pre validation of the test taker to ensure that there is no impersonation or compromise of testing environment. This helps to overcome the lengthy formalities of the prevalent testing model and ensures that the test taker is able to maximize the utilization of his time. Moreover, as objective tests can be evaluated instantly it saves on the time of answer sheet evaluation and result declaration to a large extent

• Security & Confidentiality – The traditional testing model requires creation and protection of question papers in a secure environment. In fact, many schools take extra care to ensure that their question papers do not leak into the hands of students. Online exams ensure that the test taker does not have access to the test unless authorized by the proctor. Systems in place can also ensure that the candidate does not have access to the internet or has limited access in order to maintain test integrity. Questions can even be randomized and presented as tests. This is why many schools have already adopted the practice of online examinations.

• Flexibility & Accessibility – Online examinations make it possible for test takers to take an exam from the comfort of their homes. Some online service providers even allow test takers to schedule their examinations as per their availability. Schools can consider similar options for low stakes exams allowing their test takers to conduct examinations 24 x 7.

Administratively as well, online exams are a lot easier to conduct as compared to traditional tests. Schools are undivided on the toil and effort that goes into conducting examinations the present way. Online examinations enable a one stop solution for creating, conducting, evaluating and analyzing exams. Test results can be mapped to test takers along with their progression history to understand the developmental areas of the students and help them precisely.

What kind of examinations can be conducted?

Online examinations can be used to deliver all kinds of tests. Certain service providers also allow examiners to align learning outcomes to the tests that they choose to conduct. Such deep analysis is not possible with the traditional testing set up. Listed below are a few aspects of student development and supporting question types that can be tested via online exams:

It is relatively difficult to refute the many benefits of online examinations. Schools have an opportunity to ensure academic continuity for their students and rise above the ill effects of the pandemic. It is important for schools to recognize their infrastructural challenges and work around them to execute online assessment strategies that can help set the pace for all future assessments. Student’s should also be well prepared to be introduced to an online testing environment that is both safe and secure while being highly effective.

History & Trends of Online Learning & Screen Time

Online learning for young children in schools is an area that has received widespread acceptance and fair share of criticism. A close examination of facts, best practices and expert views reveals that online learning for all age groups is here to stay. Online learning is the only strategy that schools possess to ensure continuity in learning and personalized learning journey for each student. There is worldwide acceptance of the benefits of the online learning that further the cause of quality education however, the limitations of online learning must also be recognized. 

School educators, policy makers and regulators must focus on staying the course even under the pressure of outbreaks. Keeping student interests in mind, schools must ensure that learning continuity is maintained until full operations are resumed. Online learning techniques today have evolved substantially and can be channelized to assist with the student’s cognitive development as it is clear that learning consistency, routine and developmental learning window are important factors for children of young ages. In fact, leading schools across the world have employed the latest in online learning and designed systems that address the obvious reservations related to virtual environments and target even the social and emotional learning of their students.

Leading medical and child welfare organizations have now assumed a more supportive position of the idea of online learning. Organization such as WHO, UNESCO and IIEP have come out with new guidelines that provide an extensive framework on how to employ online learning techniques in an ethical and productive manner. The push for online education from local and global governments is substantial and is a clear indicator of the renewed understanding amongst leaders and reformers of the countries. It is clear that the common understanding now is that online learning can yield credible results provided it is administered and monitored in the right way with the help of systemic safeguards. 

Concerns around screen time have now been deliberated upon enough to prove that the quality screen time must be encouraged. While it is widely agreed that children must be allowed to engage in physical activities, it is also possible to ensure that young children do so with the help of online coaches or embedded bursts of free time. All stakeholders must approach the screen time issue from an objective viewpoint and differentiate active and passive screen usage. Experts have clearly mentioned that it is the passive, mindless and mechanical use of screen time on activities such as aimless social media browsing, binge watching and excessive gaming that inflict much more damage on young, developing minds than productive and cognitive activities such as investigative and experiential learning. Hence, rules, regulations or guidelines must consider the ‘good or bad screen usage time’ rather than ‘good or bad screen time’. 

Schools must now be more ready than ever to leverage online learning and ensure that students continue to grow and develop as they ought to. With no end to the pandemic in sight, online learning is the only way to render education to children of all ages. If the policy makers, regulators and schools can collaborate to share best practices and learn from each other around the globe, they can efficiently and swiftly cover the lost ground and provide high quality education to all students.

Eduvisors partnered with FICCI ARISE to develop a report containing insights with specific reference to systemic safeguards for all schools to consider: Available here.